Executive Assistant

The purpose of this role is to provide executive, confidential secretarial and administrative support to a member of the Dentsu Aegis Network global or local executive.

Job Description:

A BIT ABOUT US

Dentsu Creative is a global creative agency network designed to unlock exponential growth for clients. We use Transformative Creativity as a differentiating, driving force to bring our capabilities together to positively impact people, businesses, and society. Established in June 2022, Dentsu Creative is integrated with dentsu's Media and CXM businesses in over 145 countries and regions to offer Integrated Growth Solutions.

ROLE PURPOSE

The purpose of this role is to provide high-level executive, confidential secretarial and administrative one-to-one support to the UK CEO with all aspects of their work. In addition, the role leads a team of PAs across the UK.

RESPONSIBILITIES

1. Providing exceptional EA support with extensive and proactive diary management.
2. Build and maintain strong and trusted relationships with the UK Exec Leaders and their PAs.
3. Leading the organization of numerous high-profile meetings, All Hands, and events throughout the year with internal and external senior stakeholders (including organizing hospitality, room bookings, and IT support).
4. Composing and distributing presentation materials, agendas, and minutes as required.
5. Monitoring all correspondence including inbox and flagging urgent emails while always maintaining a high level of discretion and confidentiality.
6. Coordinating and managing European and international travel; collation of supporting itineraries, schedules, and agendas; organization of visas, passport applications/renewals, and travel vaccination arrangements.
7. Coordinating and managing annual leave across the Exec Leadership Team.
8. Reconciling and submitting expenses and timesheets in a timely manner.
9. Ensuring that relevant distribution lists are maintained and updated.

WHAT YOU BRING

1. At least 5 years' experience of supporting senior executives and working with senior stakeholders.
2. Excellent prioritization/multi-tasking and time management skills.
3. Strong written and verbal communication skills.
4. Well-developed organizational skills: highly organized with strong ability to take the initiative, prioritize, and hit the ground running.
5. Enthusiastic, "can do" attitude and willing to be flexible and good-humored.
6. Professional discretion and understanding of the importance of confidentiality.
7. Exceptional attention to detail.

WORKING WITH US

Joining Dentsu Creative, you will be part of a creative network, delivering ideas at the intersection of brand, culture, and commerce. In an age when brands are built and grown in altogether new ways, we espouse humility alongside practical flexible problem solving.

On your journey, you will partner with inspiring people across the world and become part of a truly inclusive culture where everyone is given the opportunity to thrive and create the best work of their careers; always learning and always listening to shape ideas, create culture, and change behavior. By bringing together the capabilities, experience, and relationships of our collective experts, the opportunities for personal growth and development are endless.

Location: London

Brand: Dentsu Creative

Time Type: Full time

Contract Type: Permanent