Facilities Co-ordinator

Facilities Assistant

Your new company
Our client is a global quantitative and systematic investment manager, leveraging data, research, technology, and trading expertise to solve complex challenges. They operate out of an impressive corporate office in central London, and are hiring a Facilities Assistant to join their high-performing Facilities team on a permanent basis.
Your new role
As a Facilities Assistant, you will work closely with the Facilities Manager to support the day-to-day operations of the Facilities department and contribute to the firm's ongoing growth. You will play a key role in ensuring the smooth functioning of office facilities, offering support for various operational tasks, and helping maintain an optimal working environment for all employees.
Key Responsibilities:

• Perform routine checks and promptly schedule maintenance requests.
• Handle ad-hoc tasks and provide essential support to the business.
• Oversee meeting room management, ensuring AV systems are checked daily and logged.
• Coordinate logistics for events, including AV support, furniture, and other requirements.
• Work with external AV providers to report and resolve any meeting room defects.
• Manage logistics for deliveries and loading bay activities.
• Support the Facilities Manager with fire warden and first aid training, and maintain related documentation.
• Book and escort engineers for facility-related work.
• Assist the Office Management team as needed.
• Liaise with external vendors, contractors, and service providers for facilities-related services

What you'll need to succeed

• 1-2 years of experience in a similar facilities support role.
• Strong initiative and the ability to work independently.
• Familiarity with room booking systems and Audio-Visual setups.
• Hands-on approach with excellent attention to detail.
• Team player with a proactive attitude.
• Understanding of preventative/predictive maintenance and building systems.
• Strong communication skills, both written and verbal.
• Problem-solving mindset and the ability to take ownership of tasks.

What you'll get in return

• Meeting rooms on every floor
• Free breakfast and lunch, all free drinks etc.
• 2 in-house gyms
• £30,000 - £35,000 + bonus
• 13% pension

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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