Head - Contributions Unit - MTBF(P4)

Job Description - Head - Contributions Unit - MTBF(P4) (2024/0620 (000862

Organization

MTBF-Contributions Unit

Primary Location Job Posting

2024-10-31, 4:05:08 PM

Closing Date

2024-11-24, 10:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term - Regular

Full Competitive Recruitment: Yes

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.

Organizational Setting

The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA's scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA's mandate.

Main Purpose

Reporting to the Section Head, the Unit Head (Contributions) leads the Unit's staff and coordinates with team members and internal/external counterparts ensuring overall integrity, accuracy and completeness of reporting on all types of contributions to the IAEA. The Unit Head ensures the proper application of the Financial Regulations, Financial Rules and established procedures to the transactions under the remit of the Contributions Unit.

Role

The Unit Head is: (a) a team player and team leader, working together with and supervising the work of other members of the Unit; (b) a focal point for staff members throughout the IAEA and external counterparts; (c) an adviser to the Section Head and Division Director on all issues relating to assessments and voluntary contributions; (d) an expert in the use of Oracle Grants Accounting; (e) a change manager/agent; and (f) a focal point for the Internal Controls Over Financial Reporting (ICFR).

Functions / Key Results Expected

1. Supervise the administration of establishing the base rate and assessing/invoicing, accounting and reporting of contributions.
2. Prepare and coordinate in-house clearance and issuance of contributions documents for General Conference and various Committee meetings.
3. Review impact of all relevant General Conference and Board resolutions.
4. Initiate, build and maintain partnerships and communication with delegations of Member States.
5. Ensure that adequate reviews related to financial transactions processing are in place.
6. Keep up-to-date with best practices in accounting policies related to IPSAS.
7. Review the work of Contributions Associates for accuracy and correctness.

Communication

Encourages open communication and builds consensus. Uses tact and discretion in dealing with sensitive information.

Achieving Results

Sets realistic targets for himself/herself and for the team; monitors progress and performance.

Teamwork

Encourages teamwork, builds effective teams and resolves problems by creating a supportive team spirit.

Planning and Organizing

Sets clearly defined objectives and organizes deployment of resources based on assessed needs.

Required Expertise

Function: Finance

Name: Accounting - Knowledge of an internationally recognized set of accounting standards required.

Function: Finance

Name: Enterprise Resource Planning (ERP) system - Hands-on experience in the use of Oracle or similar ERP system required.

Qualifications, Experience and Language skills

Master's Degree in finance, accounting, business administration or directly related field. A Bachelor's degree with two additional years of relevant experience may be considered.

Professional accounting certification from a recognized accounting body (e.g. ACCA, CA, CPA, CMA) is an advantage.

Minimum of seven years of relevant experience in finance and accounting, at least two of which in an international environment. Experience in a supervisory role.

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Evaluation process

1. The evaluation of applicants will be based on the information submitted in the application according to the selection criteria.
2. Candidates under serious consideration may be subject to reference and background checks.

Appointment information

1. Appointment is subject to a satisfactory medical report.
2. Staff members may be assigned to any location.
3. IAEA retains the discretion not to make any appointment to this vacancy.