International Space Federation (ISF) Executive Administrative Assistant

Global Executive Administrator

Location: Marnaz, Haute-Savoie, France

Organization: International Space Federation (ISF)

About Us

The International Space Federation (ISF) is a leading research and development organization committed to scientific discovery, technological advancement, and education. At the forefront of innovation, ISF focuses on gravity control for propulsion systems and harnessing quantum vacuum energy as a sustainable power source.

Our R&D headquarters in Haute-Savoie, France, serves as the hub for groundbreaking research and global collaboration with the academic community. At ISF, we are dedicated to driving advancements in energy production and transportation to address ecological challenges with innovative, sustainable solutions.

Join our mission to make the world a better place!

Your Role:

As a Global Executive Administrator, you will play a pivotal role in ensuring seamless business operations and supporting the CEO in day-to-day administrative and strategic tasks. This position offers an exciting opportunity to contribute to a dynamic organization shaping the future of sustainable technology.

Key Responsibilities:

• Collaborate with French and Swiss fiduciaries to ensure compliance with HR and financial administration requirements.
• Oversee accounts payable and receivable processes to ensure accuracy and timeliness.
• Organize, attend, and document minutes for team meetings.
• Manage HR-related tasks, including tracking holidays and sick days, and ensuring compliance with legal requirements.
• Utilize and oversee the bookkeeping softwares, ensuring accurate invoice management, budget tracking, and financial reporting.
• Monitor and maintain general company administrative email accounts.
• Support the CEO with email management, scheduling, and correspondence.
• Assist the CEO with financial planning and analysis.
• Lead or participate in special projects as assigned.
• Propose and implement innovative solutions to enhance administrative processes and efficiency.
• Organize meetings and support company events (Logistics, F&B, etc.)
• Manage travel booking and logistics for our Executive Team.
• Manage office supplies, inventory, and equipment
• Ensure compliance with office health and safety regulations

About You

We are seeking a proactive, detail-oriented professional with strong organizational and interpersonal skills.

Required Skills and Experience:

• Minimum 8 years of experience working as an Executive Administrator or Executive Assistant
• Previous experience working on a start-up company
• Bilingual proficiency in French and English (written and spoken).
• Solid experience with general French administration.
• Experience collaborating with fiduciaries.
• Proficiency in Microsoft Office 365 Suite.
• Excellent verbal and written communication skills, with the ability to interact confidently across all organizational levels and cultural backgrounds.
• Sound judgment and a strong sense of discretion and confidentiality.
• Proactive mindset, with the ability to work both independently and as part of a team.
• Exceptional organizational skills with the ability to prioritize tasks and manage multiple projects in a fast-paced environment.
• Tech-savvy, with the ability to quickly learn and adapt to new software tools and digital platforms.
• Adaptability and a willingness to support various tasks in a growing organization.
• Strong attention to detail and a methodical approach to problem-solving.
• A collaborative and empathetic team player with a nurturing approach.
• Mission-driven and motivated to contribute to creating a positive global impact.

What We Offer

• Competitive salary
• Comprehensive health insurance (employees and children fully covered by the company)
• Performance bonuses
• A holistic work environment that values well-being and balance
• Flexibility and autonomy in organizing your work schedule
• Opportunities for growth, career advancement, and profit-sharing

Ready to join us?

Send your CV along with a brief motivational introduction to:

Let's shape the future of sustainable technology together!