Office Manager

Office Manager & Front of House - for a London Media Firm - working for this SUPER exciting firm - you will serve as the primary contact for visitors and a key liaison within the building's community. This role is essential for ensuring the smooth and efficient operation of the office, covering all reception, facilities management, administration, and health & safety requirements. The focus is on creating a positive employee experience and maintaining a professional yet welcoming environment.ESSENITAL EXPERIENCE - OFFICE MANAGER experience within a company - keeping an office running, handling some of the duties below.

• Health & Safety and Facilities Oversight:

  • Develop and implement procedures for health and safety, security, IT, cleaning, utilities, and internal communications.
  • Coordinate office maintenance, working with external service providers and internal teams to manage internet, phone systems, and IT support.

• Employee and Guest Experience:

  • Meeting & Greeting = Deliver an outstanding experience for both employees and visitors by balancing a professional atmosphere with an engaging and supportive workspace.
  • Manage administrative and reception tasks, such as handling phone calls, greeting guests, and maintaining office supplies and kitchen provisions.
  • Organise travel arrangements for senior staff and group travel when necessary.

• Office Operations:

  • Ensure the effective management of all office facilities and services, meeting the needs of staff and supporting the daily operations of the workplace.
  • Establish new contracts and service agreements for office management as required.
  • Prepare the office for occupation, ensuring all necessary facilities and resources are in place before opening.

• People Support and Communication:

  • Assist with onboarding new employees and build strong relationships with all teams to foster a positive work culture.
  • Collect feedback to enhance employee satisfaction and communicate updates effectively across the organisation.

• Event Planning and Coordination:

  • Arrange catering, manage bookings for events and meetings, and coordinate activities at various venues.
  • Organise internal events and ensure all functions run smoothly and professionally.

• Strong organisational and multitasking skills.
• Excellent communication and relationship-building abilities.
• Experience in office or facilities management, or a similar role.
• Proficiency with IT and office management systems.
• Capability to foster a positive and efficient work environment.

• Proactive, detail-oriented, and adaptable.
• Ability to work independently and manage multiple priorities.
• Committed to creating a positive workplace experience.