Office Manager

Office Manager required to start asap for a BS1 based business

Your new company
BS1 based engineering firm
Your new role
You will be running the office, helping secure new projects, and supporting Partners and staff. You will work closely with the Partners and the role will involve you developing a deep understanding of the practice, our approach and working methods. You will have the opportunity to take a lead role in enhancing our working practices including the website and marketing material.

• Maintaining electronic filing systems
  
• Minuting team meetings
  
• Dealing with enquiries - by phone, email
  
• Greeting visitors
  
• Managing office consumables and equipment
  
• Managing subscriptions, licences, memberships
  
• Organising events
  
• Liaising with landlords - leases/property management
  
• Managing suppliers - cleaning contracts, IT, comms
  
• Managing insurance renewals
  
• Responsibility for office Health and Safety, and Fire Marshal
  
• Researching new business - monitoring portals and researching bid invitations
  
• Writing and supporting bids for new work
  
• Project support - including contracts, and project administration
  
• Maintaining and updating marketing information
  
• Attending management, resource and team meetings
  
• Invoicing and credit control
  
• Managing timesheets, producing records and calculating holiday allowances
  

What you'll need to succeed

• Experience in working in a busy administration position
  
• Exceptionally well organised and efficient
  
• Positive, practical attitude
  
• Empathetic and supportive
  
• Experience of audit and ISO9001
  
• Professional, articulate and proactive
  
• Excellent communication skills
  
• Fast learner
  
• Strong IT skills
  
• Experience of Quickbooks (desirable)
  What you'll get in return
• Friendly supportive team to work with
• Broad and varied role

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. INDHAF
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