Office Manager

Company Description

At Digitas, we harness the power of connection to make positive impact every day. We have a relentless focus on creating connections to help our clients' businesses grow, connecting diverse people, ideas, and expertise in innovative and exciting ways.

We are making a positive impact with our amazing clients through our capabilities in Consulting, Products & Platforms, Customer Engagement, and Digital Media.

Part of Publicis Groupe and a Leader in Gartner's Magic Quadrant for Global Marketing Agencies, we're proud to work with some of the world's leading brands.

Digitas. Experience the power of connection.

Our Commitment: Digitas is an equal opportunities employer and welcomes applications from all sections of society and does not discriminate on grounds of race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, or gender identity.

Overview

We're hiring for an Office Manager. You will play a crucial role in ensuring the smooth and efficient operation of our office and facilities, creating an exceptional working environment and visitor experience. You'll be responsible for developing and implementing office projects, directly supporting our mission to foster a productive and engaging workplace. If this interests you, please keep reading below for more information.

Responsibilities

What you'll be doing:

• Develop and implement office policies that align with Digitas operational goals, focusing on innovation, sustainability, and efficiency.
• Ensure that the London office is impeccably presented.
• Independently manage the daily operations of the office, pre-empting any problems that may arise and proactively addressing any that do.
• Greet guests and visitors in a professional and timely manner.
• Manage post and deal with couriers for all staff.
• Order and manage stationery and confectionery supplies across 2 floors, maintaining accurate records of spends.
• Oversee day-to-day management of external contractors, including AV, facilities maintenance, building managers, and suppliers.

Qualifications

Skills we're looking for:

• Experience working as an Office Manager or in a similar role.
• Excellent interpersonal skills with a high degree of discretion, integrity, and professionalism.
• Strong communication skills (verbal and written).
• Proficient in general administration procedures.
• Efficient in resource planning, budget management, and task assignment.
• Ability to work under pressure, manage conflicting priorities, and meet deadlines.
• High level of resourcefulness and independence, with the ability to solve problems using own initiative.

This role will be onsite 4-5 days a week.

Additional Information

Digitas has fantastic benefits on offer to all of our employees. In addition to the classics, Pension, Life Assurance, Private Medical, and Income Protection Plans we also offer:

• WORK YOUR WORLD: opportunity to work anywhere in the world, where there is a Publicis office, for up to 6 weeks a year.
• REFLECTION DAYS: Two additional days of paid leave to step away from your usual day-to-day work and create time to focus on your well-being and self-care.
• BENEFITS 24/7: helpline to support you on a personal and professional level. Access to remote GPs, mental health support, and CBT. Wellbeing content and lifestyle coaching.
• FAMILY FRIENDLY POLICIES: We provide 26 weeks of full pay for the following family milestones: Maternity, Adoption, Surrogacy, and Shared Parental Leave.
• HYBRID WORKING, BANK HOLIDAY SWAP & BIRTHDAY DAY OFF: You are entitled to an additional day off for your birthday.
• AGENCY DISCOUNTS: onsite gym, and discount in our Publicis-Owned Pub - "The Pregnant Man".

Full details of our benefits will be shared when you join us!

Publicis Groupe operates a hybrid working pattern with full-time employees being office-based three days during the working week.

We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments, or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process.

Please make sure you check out the Publicis Career Page which showcases our Inclusive Benefits and our EAG's (Employee Action Groups).