Operations Manager

Job Summary

We are looking for an Operations Manager to join our small team. The Operations Manager actively supports the Senior Management Team, working primarily with the Executive Director and assisting the Finance Director, in a role that requires a high level of discretion, trust and reliability.

Job Description

The Senior Management Team comprises the Artistic Director, Producing Director, Executive Director and Finance Director. The Operations Manager actively supports the Senior Management Team, working primarily with the Executive Director and assisting the Finance Director, in a role that requires a high level of discretion, trust and reliability. Furthermore, the Operations Manager works alongside the Head of Touring and Production, the Technical Management team and the Legacy Collective to further the Company's artistic vision and aspirations, and works closely with the Assistants to the Artistic and Producing Directors, to ensure effective communication between the members of the Senior Management Team.

This is a full-time position offered on a 2 year fixed term contract.

Applications close at 12pm UK time on Thursday 6th March. First interviews will be held in person on Thursday 20th March.

Job Requirements

• 2 years of minimum experience in working in the arts sector
• Knowledge of handling venue/ artist contracts
• Experience of working with Arts Council England regulations
• First-class communication skills both verbally and in writing
• Exceptional, demonstrable organisational skills
• Excellent attention to detail
• Ability to work as part of a team
• A good head for numbers along with financial accuracy and record-keeping
• Strong computer literacy with a good knowledge of MS Word and Excel, and the aptitude to learn new systems
• Ability to work on a range of projects with a thorough grasp of their complexities
• A proactive working style with the ability to work on your own initiative with energy, determination and flair
• Passion for the arts

Job Responsibilities

• Assist with venue contracts for all Company productions, including the Creative team and ITC based contracts for all dancers, ensuring the implementation of the stated terms and conditions
• Assist with tour-booking and tour diary management, including finalising contracts once deals have been agreed and updating schedules and memo deals accordingly
• Support the Senior Management team in the development of strategy and visioning within the business plan and associated documents
• Provide administration support to the Board of Trustees and servicing quarterly board meetings and sub-committee meetings in line with Arts Council regulations
• Lead on ACE payment submissions and relevant paperwork required via Grantium
• Assist with the preparation and management of budgets for productions and projects
• Assist with monthly credit card reconciliations
• Manage the invoicing of fees and expenses to venues/promoters and manage royalty payments for collaborators.

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