PA to Deputy Medical Directors - Peterborough

PA to Deputy Medical Directors - Peterborough

Join Our Team as a Personal Assistant (PA) - Supporting Excellence in Care QualityYour Organisation, Your Initiative, Our Vision.

We are seeking a highly motivated and experienced Personal Assistant (PA) to provide efficient and comprehensive support to our Deputy Medical Directors and senior managers within the Care Quality Directorate. This dynamic role requires exceptional organisational skills, proactive planning, and the ability to manage a varied workload while maintaining high standards of confidentiality and professionalism.

What We're Offering:

• A collaborative, supportive environment where your contributions are valued.
• The opportunity to work closely with senior leadership in a vital area of healthcare.

Make a Difference in Healthcare: Join us in this vital role to ensure seamless administrative support, allowing our senior leaders to focus on delivering exceptional care quality across the Trust.

Main Duties of the Job

The role involves providing comprehensive secretarial and administrative support to the Deputy Medical Directors and their teams. This includes efficiently managing correspondence and communications, assessing and prioritizing workloads to meet deadlines, and autonomously responding to emails and telephone inquiries using sound judgment and initiative.

You will act as a key liaison, handling complex, sensitive, and sometimes contentious information with tact, diplomacy, and confidentiality. The role also requires managing communications effectively with a wide range of stakeholders, utilizing negotiation and persuasion skills as needed, while ensuring all duties are performed efficiently and to a high standard.

About Us

We are committed to promoting diversity and inclusion in our workforce and encourage applications from people of all backgrounds, with a special focus on welcoming individuals from disabled, Black, Asian, and Minority Ethnic (BAME) communities, as well as those from our local area.

In line with our dedication to employee support, we offer a variety of benefits. For more information, please see the attached staff benefits leaflet.

We strive to create a supportive and inclusive workplace where employees feel valued and empowered to excel in their roles. Join us and become part of a team dedicated to making a positive difference in our community.

Job Responsibilities

For more details, please refer to the full job description and person specification.

Apply today and become an integral part of our mission to deliver excellence in healthcare!

Person Specification Education and Qualifications

• GCSE Maths and English (4-9) or equivalent
• NVQ Level 4 or equivalent qualification or experience (or at least minimum of Level 3)
• RSA Typing/word processing Level 3 qualification or experience
• Good working knowledge of Microsoft Word, Excel, Outlook, and PowerPoint

Experience

• Minimum 2 years administration experience in the last 5 years
• Experience of working with staff at all levels
• Diary management experience
• Preparation for meetings and minute taking
• Understanding the importance of maintaining confidentiality
• Previous experience of working in the NHS
• Experience of managing staff

Skills

• Excellent communication skills; both written and verbal

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.