Personal Assistant

Job Title: Personal Assistant to Operations Director

Duration: 6-Month Fixed Term Contract - potential to extend

Location: Peterborough (Hybrid working with 2 days a week on-site)

Salary: £35,000 per annum

About the Role:

We are seeking a proactive and highly organized Personal Assistant to support our Operations Director on a 6-month fixed-term contract. Based in Peterborough, this role offers a flexible hybrid working model with an expectation of 2 days per week on-site. As a key member of the team, you will play a pivotal role in managing the day-to-day operations, providing first-rate administrative support, and helping to drive efficiencies within the department. This is an exciting opportunity to gain exposure in a fast-paced environment and make a significant impact.

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you

Key Responsibilities:

• Diary Management: Coordinate and manage the Director's schedule, ensuring efficient time management and preparation for key meetings and deadlines.
• Meeting Coordination: Arrange and prepare materials for meetings, take minutes, and follow up on action points to ensure accountability.
• Communication: Act as the first point of contact for the Director, managing emails and correspondence in a professional and timely manner.
• Travel Arrangements: Organize and book travel, accommodation, and itineraries as required for the Director's business commitments.
• Project Support: Assist with administrative tasks for ongoing projects, including documentation and tracking of key milestones.
• Document Preparation: Prepare and edit presentations, reports, and other documentation for the Director as required.
• Office Support: Handle ad hoc administrative tasks, including office supplies management and liaising with other departments to ensure smooth operations.

Requirements:

• Experience: Previous experience as a Personal Assistant or similar role, preferably within a corporate or operations environment.
• Organizational Skills: Strong organizational abilities, with a knack for multitasking and prioritizing in a dynamic setting.
• Communication Skills: Excellent written and verbal communication skills, with a professional demeanor.
• Proficiency: Competent in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Attention to Detail: High level of accuracy and attention to detail in all aspects of work.
• Problem Solving: Ability to anticipate needs and proactively resolve challenges with minimal supervision.
• Confidentiality: Discretion and confidentiality are essential, as you will handle sensitive information.

Benefits:

• Competitive salary of £35,000 per annum
• Hybrid working model with flexibility and 2 days a week on-site in Peterborough
• Exposure to a fast-paced operational environment and a chance to work closely with senior leadership
• Opportunity to make an immediate impact within a well-established company

If you're a dedicated and detail-oriented professional looking to advance your career as a Personal Assistant, we would love to hear from you! Apply now to join our team and play a vital role in supporting our Operations Director in achieving strategic goals.