Personal Assistant to Chief Data Analytics Officer

Job Description :

This role will provide proficient personal assistant support to the Chief Data Analytics Officer. It will be required to co-ordinate their activities and provide administrative support. This is a varied and challenging role which requires a high degree of flexibility, initiative, and confidentiality.

Top Accountabilities

Functional (may vary depending on leader):

• Effective diary management - emphasis on anticipating needs and understanding priorities
• Travel and accommodation management and co-ordination
• Timely management of expenditure via Concur, ensuring a thorough filing and reference system is in place
• Meeting co-ordination, preparation, efficiency, and effectiveness
• Co-ordination of data and preparation of relevant business reports e.g. KPIs
• Managing routine one-off and recurring tasks, including resolving issues and implementing comprehensive solutions
• Management and organisation of internal and external events e.g. conferences, meetings, events
• Management and co-ordination of functional specific projects and administration

Leadership:

Win through Execution

• Takes a wide view of their accountabilities
• High energy and ambition to achieve
• High and effective level of prioritisation
• Generates a range of workable solutions to problems and takes action

Shape the Future

• Accurately digests large amounts of information and breaks down complex problems thoroughly
• Challenges themselves to take on new or unfamiliar tasks and ways of working

Inspire through Purpose

• Aspires to have a positive impact on those they support
• Is actively aware of the impact they have on others and tunes in to the needs of individuals around them
• Communicates in a compelling, clear and impactful way

Invest in Talent

• Displays confidence in their ability to meet challenges and succeed
• Demonstrates a realistic and thoughtful awareness of their own capabilities
• Proactively seeks feedback and development for growth and takes action

Ideal experiences / Qualifications / capabilities

• Previous experience in a similar role would be beneficial
• Continually demonstrate high standards in terms of planning, quality and accuracy of work outputs to meet challenging timescales
• Utilise exceptional interpersonal skills to build and sustain excellent relationships across a diverse range of cross-functional networks
• Be creative in finding solutions to issues faced by the leaders you support and develop and apply an understanding of the function to your work
• Highly organised and self-motivated, with an ability to anticipate, effectively prioritise and progress workload
• Demonstrate a high level of integrity, compliance and confidentiality at all times
• Ability to tactfully and assertively prioritise core duties for those you support
• Experience working with SAP, Concur, Condecco, Coupa, Outlook & Microsoft Office