Proposal Coordinator

Job Family:

Travel Required:

Clearance Required:

Overview

Guidehouse is looking for a proposal coordinator for our UK public sector and commercial proposals. Proposals cover a variety of segments. Majority is within Energy, Sustainability, Infrastructure, and UK Defence & Security.

In this position you will primarily support our London-based UK proposal manager, and work with our subject matter experts in the preparation of large proposals.

About Us

Guidehouse is a leading global provider of consulting services to the public sector and commercial markets, with broad capabilities in management, technology, and risk consulting. By combining our public and private sector expertise, we help clients address their most complex challenges and navigate significant regulatory pressures focusing on transformational change, business resiliency, and technology-driven innovation. Across a range of advisory, consulting, outsourcing, and digital services, we create scalable, innovative solutions that help our clients outwit complexity and position them for future growth and success.

The company has more than 17,000 professionals in over 55 locations globally. Guidehouse is led by seasoned professionals with proven and diverse expertise in traditional and emerging technologies, markets, and agenda-setting issues driving national and global economies. For more information, please visit

What You Will Do:

• Support proposal manager on large, complex proposals with proposal development activities, team communications, and document control to control the proposal development process.

• Manage UK proposals mailbox.

• Prepare and maintain proposal schedules and workspace.

• Schedule and coordinate logistics for meetings; may include proposal kick-off meetings, stand-up meetings, editorial and quality/compliance reviews.

• Coordinate proposal production activities (portal submission, email).

• Coordinate and complete proposal related forms.

• Track action items and escalate issues in a timely manner.

• As assigned, follow up with proposal contributors to confirm assignments are completed as specified and within deadline.

• Prepare or complete cross reference matrixes, forms, and outlines.

• Perform compliance checks while compiling proposal documents or volumes to confirm that materials provided by contributors meet RFP requirements or company guidelines.

• Maintain proposal file structure and support distribution of proposal files.

• Format proposals in accordance with Guidehouse standard proposal templates, mainly in Word and PowerPoint. Assist proposal team members in use of proposal templates.

• Coordinate graphics, editing, and proofreading for all assigned proposals.

• Coordinate proposal production and delivery of full final proposals as required by customers.

• Archive final proposals and re-usable proposal content following final submission.

• Proof work to minimize errors, rework errors.

• Collaborate with external proposal teaming parties (subcontractors, partners) for completion of administrative requirements.

• Coordinate with legal, IT, and other Guidehouse operations teams to complete required forms, receive other non-technical information and documents as needed, to confirm terms & conditions are reviewed, and to keep UK required administrative forms and certificates up to date, and to UK standard.

What You Will Need:

• Intermediate to Advanced skills in Microsoft 365.

• 2+ years of proposal or similar experience.

• Bachelor's Degree or equivalent

• Working skills in Adobe Acrobat Professional to create and edit PDF documents.

• Eligible to hold UK government security clearances.

• Demonstrated time-management skills.

• Proven ability to work independently.

What Would Be Nice To Have:

• Advanced skills (proficient user) Microsoft 365.

• Experience working with proposal automation software.

• Prior working experience in UK professional services industry, procurement, or government agency.

Additional requirements

The successful candidate must not be subject to employment restrictions from a former employer (such as a non-compete) that would prevent the candidate from performing the job responsibilities as described.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

About Guidehouse
Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting via email at . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.