Talent Coordinator

We are looking for an organised, positive and proactive Talent Coordinator to join our Talent Team with a primary focus on resource coordination alongside permanent hiring. You will have a passion for helping to find and secure the best people and will look forward to working in a fast-paced, creative team.

Main responsibilities

• Supporting the Talent Manager in the allocation and navigation of resource across projects
• Supporting the Talent Manager to research and identify potential candidates for freelance, perm or sub-contracting collaborations
• Helping to keep our Production Platform OpenAir up to date with resources across projects; adding freelancers and allocating resource to projects/project bookings, and identifying availability or conflicts
• Using the resource channel to send resource availability updates and help navigate scheduling conflicts
• Coordinating calls with potential resource with teams, setting up interviews and sharing relevant info/profiles with teams
• Supporting the contracting and onboarding of freelancers and subcontractors to make sure they hit the ground running
• Ensuring all documents are fully executed and filed correctly including NDA's and freelancer and subcontractor agreements
• Making sure all relevant onboarding information is with the teams, facilities and IT in a timely manner
• Supporting with IR35 status determinations for new freelance bookings

• Supporting with the permanent recruitment process; liaising with recruiters, adding vacancies to applicable job boards, arranging interviews and administrative point of contact
• Helping to keep our recruitment platform Greenhouse up to date; adding CVs, helping to process applications and create pipelines
• Scheduling interviews and screening calls
• Sharing feedback and updates with candidates throughout the process
• Draw up offer letters of employment and contract paperwork
• Gather references for successful candidates and save in our HR platform
• Sending offer letters and contracts to permanent hires via Rippling
• Handing over new hires to the People & Culture team for onboarding and making sure they have all the relevant information
• Assisting with the creation and uploading of job descriptions and keeping the job descriptions database up to date

Requirements

• 1-2 years experience within the talent, recruitment space desirable
• Excellent interpersonal skills, being positive and responsive
• Strong communication skills, both written and verbal
• The flexibility and willingness to learn
• To enjoy working with people
• Tact and diplomacy
• The ability to work as part of a team
• Demonstrable time management skills, able to meet deadlines